Everything Arts in One does

Keep members, subs and guest artists in one roster with their section, instrument or voice part and contact details. Mark someone as a sub and they stay off the regular lists but are easy to find when a date comes up short.

Schedule rehearsals, concerts and calls, post changes when plans move, and take attendance at roll call. Members can subscribe to the calendar in Google, Outlook or Apple Calendar so it stays current on their phones.

Ask everyone, a few sections or a handful of people which dates they can make. The results show date by date which sections are thin, and a reminder goes out before the deadline to people who have not answered.

When a date is still open, offer a few options and let people vote. You see which option works for the most people before anything goes on the calendar.

Members sign in to see their schedule, reply to events and availability requests, download the parts assigned to them, and check where they sit. They can also see and pay their own dues, and parents can manage the account for a young player.

Share a public application link with your own questions, book audition time slots, and print the day sheet. Reviewers score applicants from their own judge link, which youth ensembles and companies holding open calls lean on most.

Build the cast for each production with leads, supporting roles, ensemble, swings and backups. Send role offers people accept online, then pull the cast onto rehearsal calls. Casting is on from the start for theatre, opera and dance companies, and opera and dance groups see the word cover where theatre sees understudy. Any other group can turn it on.

Lay out the stage for each concert from an adjustable template, place players from your roster, and publish the chart so members see their seat and are told when it changes. Choirs can set curved riser rows by voice part, in arrangements such as SATB or mixed quartets.

Catalog your scores and editions, upload parts, and assign them so each musician downloads only their own music from the portal. Rented sets carry a due date, with reminders before they need to go back. Orchestras, bands and choirs with a large library get the most from it.

Sell general admission tickets with a capacity, or take free reservations for a concert that needs a headcount. Buyers get their tickets by email right away, and you can resend them from the order.

Build your hall section by section and row by row, mark accessible, companion, limited-view and aisle seats, and set up to ten price levels. Hold seats for the sound board or a sponsor for one night without changing the map. Groups playing a hall with numbered seats or a balcony tend to need this most.

Scan tickets with a phone camera, or look someone up by name when they forgot theirs. Sell at the door by cash, check or card, issue comps, and print a door list as a backup.

Refund a whole order and the tickets are voided, along with any gift attached to it. If a date moves or a concert is cancelled, you can tell every buyer from the event page.

Each person has one record showing the tickets they bought, the gifts they made, your notes, and a timeline of what has happened. Ticket buyers and donors are the same people here, which makes it easy to spot a regular who has never been asked to give.

Write newsletters from templates, schedule them, and see who opened and clicked. Save audiences such as everyone who bought for last season or lapsed donors, and people who unsubscribe or bounce are left out for you. Event reminders and dues reminders go out on their own.

Run a campaign with a goal, dates and giving levels, and share a donation page that takes one-time and monthly gifts. Gifts that arrive by check are recorded by hand so every gift is in the same place.

Add an optional gift to ticket checkout with a few suggested amounts. It stays off until you turn it on, and no amount is picked for the buyer.

See who gave last year but not this year, who gives monthly, and who has moved up a giving level. Thank-you drafts are ready for gifts that still need an acknowledgment.

Send each donor a statement of their gifts for the tax year. You preview the whole batch before anything goes out, once your nonprofit details are set up.

Track each application from planning through submission and the funder’s decision. Once a grant is awarded, keep what you promised the funder, payments received, documents and report deadlines together, and export the details when the report is due.

Build the program from sections for repertoire, program notes, personnel, bios, donors by giving level, board and staff, sponsor ads and upcoming events. Print it as a PDF, or share it by QR code so the audience can read it on their phones.

Start from a template, send contracts to one musician or a whole list, and collect signatures online. You can see who has signed and who declined, and you are warned about paid players who do not have a signed contract yet.

Set pay scales by service and role, build a pay sheet for each concert, and keep the payment history. Arts in One keeps track of what you owe; you pay through your bank or payroll service, with a QuickBooks export and a year-end 1099 summary to hand over. Professional and per-service orchestras use this most.

Charge dues, tuition or fees with per-person rates, scholarships, waivers and installment plans. Members pay online from the portal, and you record checks by hand. Youth programs and community ensembles that collect from members rely on this.

Keep a volunteer directory, post shifts the public can sign up for, and hand out tasks. Track and approve volunteer hours, which festivals and groups with a busy front of house find most useful.

Record board positions, terms and committees alongside your staff, and import or export the list when it changes.

Plan each production across the season and print a production packet with the dates, people and details in one document.

Publish a website with pages for your events, tickets, donations, newsletter signup and joining the group. Choose from six site styles, preview changes live, and connect your own domain.

Keeping the website you already have? Paste in an events list, a donation box, a newsletter signup or a ticket button, and they stay up to date with Arts in One.

See money, tickets, donors, participation and email in one overview, and print a board report for the next meeting. Budget against actual and bank deposits split into sales and gifts help at month end.

Run several ensembles under one organization, such as a youth program with three orchestras. Give admins, managers and members the access they need, so a manager can help run rehearsals without seeing the finances.

Import your roster, donors, volunteers and board from a spreadsheet or Google Sheets by matching up the columns. If you would rather not do it yourself, we can move it for you.